Dymo Label Maker 500TS User Manual

Quick Reference Guide  
®
This guide describes some of the features of your DYMO LabelManager™ 500TS  
label maker. Read the following sections for information about using your  
label maker.  
For complete information on using your label maker, download the full  
LabelManager 500TS User Guide from the Support section of the DYMO Web  
site at www.dymo.com.  
Registering Your Label Maker  
Visit www.dymo.com/register to register your label maker online. During the  
registration process, you will need the serial number, which is located inside the  
back cover of the label maker.  
Register your label maker to receive these benefits:  
An additional one year of warranty  
Notification of availability of upgrades by email  
Special offers and new product announcements  
1
 
 
Charging the Battery  
A charging adapter is included with your label maker for recharging the battery  
pack. Charging the battery pack will take approximately three hours.  
The charging adapter is only used for  
recharging the battery pack; the charging  
adapter cannot be used to power the  
label maker.  
To recharge the battery  
1 Plug the charging adapter into the power  
connector on the top of the label maker.  
2 Plug the other end of the charging  
adapter into a power outlet.  
Make sure to read the LiPo Safety Precautions found on page 15.  
Inserting the Label Cassette  
Your label maker uses DYMO D1  
label cassettes.  
To insert the label cassette  
1 Lift the back cover of the label maker to  
open the label compartment.  
2 Make sure the tape and ribbon are taut  
across the mouth of the cassette and that  
the tape passes between the label guides.  
If necessary, turn the ribbon rewind spool  
clockwise to tighten the ribbon.  
3 Insert the cassette and press firmly until the  
cassette clicks into place.  
4 Close the back cover of the label maker.  
3
 
 
Getting to Know Your Label Maker  
Become familiar with the features shown in the following figure.  
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14  
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10  
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USB connector  
Power connector  
Touch screen  
OK  
8
9
Return  
Symbols - Currency  
15 Symbols - Punctuation  
16 Home  
10 Delete  
17 On/Off  
11 Accented characters  
12 Space bar  
13 Shift  
18 Cutter  
Print  
19 Label exit slot  
20 Navigation  
Print preview  
Backspace  
14 Caps Lock  
4
 
 
The following figure shows the major features available from the  
LabelManager 500TS Home screen.  
Create new  
users and  
manage user  
settings.  
Create a  
new label.  
Edit the  
current label.  
Open a saved or  
Download labels Change the  
recently printed label. and clip art.  
label maker settings.  
The following figure shows the features available for editing your labels.  
Undo the  
last action.  
Preview  
your label.  
Zoom in  
and out.  
Save your  
label.  
Format your  
label text.  
Show/hide  
tabs.  
Insert symbols, clip art,  
auto-fields, and barcodes.  
Select the border, alignment, text  
direction, and length for your label.  
5
 
Using the Touch Screen  
The first time you turn on the power, you are asked to select the language, units  
of measure, and label width. These selections remain set until you change them.  
Once you select a language, you will see a short video with information about  
using your label maker.  
To replay the video, tap  
on the LabelManager 500TS Home  
screen, and then select Demo video.  
You can make selections and control the touch screen by using your fingers to  
tap, double-tap, and swipe.  
Making a Selection  
You can make selections on the touch screen by tapping an item.  
Tap to select a tab,  
menu item, or check box.  
6
 
 
Selecting Text  
You can quickly select text to edit or delete.  
Double-tap to  
select a word.  
Drag the handles to  
select more or less text.  
Tap to select all  
text on the label.  
Scrolling a List  
Dragging a scroll bar moves you quickly through a menu or list.  
Drag to scroll  
through a list.  
7
 
Using the Label Maker with Your Computer  
Your label maker can be used as a standalone label printer or you can print  
labels directly from your computer using DYMO Label  
DYMO Label v.8.4 or later).  
software (requires  
You can also use DYMO Label software to import data from a number of  
standard database formats and download labels to your label maker.  
Installing DYMO Label Software  
Do not connect the label maker to your computer until after the software  
installation is complete.  
®
To install the software on a Windows system  
1 Download the latest version of DYMO Label software from the Support  
section of the DYMO Web site at www.dymo.com.  
2 Close all open Microsoft Office applications.  
3 Double-click the Installer icon.  
After a few seconds, the installation screen appears.  
4 Click Install and follow the instructions in the installer.  
®
To install the software on a Mac OS system  
1 Download the latest version of DYMO Label software from the Support  
section of the DYMO Web site at www.dymo.com.  
2 Double-click the Installer icon and follow the on-screen instructions.  
8
 
 
Connecting the Label Maker to Your Computer  
The label maker connects to your computer using the USB connection located  
on the top of the label maker.  
Do not connect the label maker to your computer until after the  
software installation is complete.  
To connect the label maker to your computer  
1 Plug the USB cable into the USB port on the top of the label maker.  
2 Plug the other end of the USB cable into an available USB port on  
your computer.  
3 If necessary, press  
to turn on the label maker.  
4 If you have more than one DYMO label printer installed, do the following:  
a
Click the printer image in the DYMO Label software Print area.  
All the label printers that are installed on your computer are displayed.  
b Select the LabelManager 500TS label maker.  
9
 
 
Using DYMO Label Software  
The following figure shows some of the major features available in  
DYMO Label software.  
Apply a  
layout to a label.  
Capture an area of the  
screen to insert on your label.  
Visually  
choose your  
label type and  
apply layouts.  
Insert text,  
addresses,  
images,  
shapes, lines,  
barcodes,  
dates, and  
counters.  
Store your  
favorite  
addresses or  
other data in the  
Address Book;  
automatically  
insert the data  
on your label.  
Print a label.  
Select a label maker to  
print your labels.  
Import and download labels, download clip  
art, and manage files on your label maker.  
For complete details on using the software, refer to the online Help.  
From the Help menu, you can view the following:  
DYMO Label v.8 Help  
DYMO Label v.8 User Guide  
LabelManager 500TS User Guide  
10  
 
 
Downloading Labels and Clip Art  
Using DYMO Label software, you can import data from a database file and  
download labels to the label maker. You can also download your own custom  
clip art to the label maker.  
Importing Data and Downloading Labels  
You can quickly import data and download labels from the following types of  
database files:  
Microsoft Access  
Microsoft Excel  
Text - Comma Separated Values files with a *.csv or *.txt extension  
Universal Data Links - See the Microsoft documentation on Universal Data  
Link (*.UDL) for more information.  
To import data and download to the label maker  
1 Click  
in the DYMO Label software Print area.  
2 Click  
Create a set of labels from a spreadsheet or database  
and download.  
3 Follow the instructions in the Import Data and Download wizard.  
11  
 
 
Downloading Clip Art  
The label maker includes a variety of useful clip art images that you can quickly  
add to your labels. You can also download your own images to the label maker.  
Click an image  
to add to the  
Download List.  
Click an image to  
delete from the  
Delete an  
Download List.  
image from  
My Clip Art  
and the  
Download List.  
Add an image  
from your  
Download  
Clip Art to your  
label maker.  
computer to  
My Clip Art  
and the  
Download List.  
To download clip art to the label maker  
1 Click  
in the DYMO Label software Print area.  
2 Click  
Download Clip Art.  
3 Do one of the following:  
• Under My Clip Art, select the image to download to your label maker.  
The image is added to the Download List.  
• Click  
, navigate to and select an image on your computer to  
download to your label maker, and then click Open.  
The image is added to the Download List and to the My Clip Art section of  
the DYMO Label software Clip Art library.  
4 Click Download.  
12  
 
Managing Labels and Clip Art  
You can manage labels and clip art on your label maker from within DYMO Label  
software using the LabelManager 500TS File Manager.  
To manage labels and clip art directly on your label maker, tap  
on  
the LabelManager 500TS Home screen, and then select Manage Files.  
Managing Labels  
You can view, organize, and delete labels stored on your label maker.  
Labels are stored on your label maker in the following folders:  
Downloads - Shows labels that you have downloaded to your label maker  
using DYMO Label software. You can create subfolders within the  
Downloads folder to keep your downloaded labels organized.  
Recently Printed - Shows the last 20 labels printed on your label maker.  
Saved - Contains labels created on your label maker and saved to the label  
maker memory. You can create subfolders within the Saved folder to keep  
your saved labels organized.  
13  
 
 
To manage labels on your label maker  
1 Click  
in the DYMO Label software Print area.  
2 Click  
Manage labels and Clip Art on the label maker.  
The LabelManager 500TS File Manager dialog box appears.  
3 Click Labels in the navigation pane.  
Managing Clip Art  
You can delete clip art images that you previously downloaded to your  
label maker.  
To delete clip art  
1 Click  
in the DYMO Label software Print area.  
2 Click  
Manage labels and Clip Art on the label maker.  
The LabelManager 500TS File Manager dialog box appears.  
3 Click My Clip Art in the navigation pane.  
4 Select the images to delete from the label maker, and then click  
.
14  
 
Safety Precautions for Lithium Polymer Rechargeable Battery Pack  
Inaccurate handling of a Lithium Polymer rechargeable battery may cause  
leakage, heat, smoke, an explosion, or fire. This could cause deterioration of  
performance or failure. This may also damage the protection device installed in  
the battery pack. This could damage equipment or injure users. Thoroughly  
follow the instructions below.  
While Charging the Battery  
Danger  
When charging the battery, use dedicated chargers and follow the specified  
conditions.  
Do not connect directly to an electric outlet or cigarette lighter charger.  
Do not use or store battery close to fire or inside the car where temperature may be  
over 60°C.  
Warning  
Stop charging the battery if charging is not completed within the specified time.  
Caution  
Thoroughly read this Quick Reference Guide before charging the battery.  
Do not charge in a place that generates static electricity.  
Battery can only be charged within 0°C~45°C temperature range.  
When Discharging the Battery  
Danger  
Use the battery only in the specified equipment.  
Do not use or store battery close to fire or inside the car where temperature may be  
over 60°C.  
Caution  
Do not charge in a place that generates static electricity.  
Battery can only be used within -20°C~60°C temperature range.  
15  
 
 
Two Year Warranty for Your DYMO Product  
Your electronic DYMO product is sold with a 2-year warranty from the date of purchase against defects in material  
and workmanship. DYMO will repair or replace your product free of charge on the following conditions:  
1
Products returned under this warranty must be accompanied by a description of the defect together with a  
copy of the product’s proof of purchase and your full contact and delivery details: name, telephone, complete  
address – street, house number, postal code, city, country.  
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Products returned to DYMO must be adequately packaged. DYMO will accept no liability for goods lost or  
damaged in transit from the customer.  
Products must have been used strictly in accordance with operating instructions supplied. DYMO will have no  
liability for defects caused by accident, misuse, alteration or neglect.  
DYMO accepts no liability for any consequential loss, damage or expense of any kind resulting from the  
machines or accessories or the use thereof, save that liability for death or bodily injury caused by such  
products is not excluded.  
5
6
DYMO label printers are designed for use only with DYMO-branded labels. This warranty does not cover any  
malfunction or damage caused by the use of third-party labels.  
This warranty does not affect your statutory rights as a consumer.  
Special Provisions for Australia  
The following provisions shall apply in addition to the above warranty if the sale of the DYMO product occurred in  
Australia:  
Our goods come with guarantees that cannot be excluded under the Australian Consumer Law.  
You are entitled to a replacement or refund for major failure and compensation for any other reasonably  
foreseeable loss or damage.  
You are also entitled to have the goods repaired or replaced if the goods fail to be of acceptable quality and  
the failure does not amount to a major failure.  
Any repair or replacement will be at DYMO's expense and free of charge to you.  
What to Do If Your Product is Defective  
DYMO offers you the following service options:  
Customer Support area, you will find information about your DYMO product, such as Frequently Asked  
Questions and solutions to known problems. The User Guide also gives you additional information.  
DYMO Help Desk: You can also contact the DYMO Helpdesk where an operator will help you to determine  
the exact nature of the problem and advise you what to do next:  
UK  
020 7341 55 29  
1800 633 868  
AUS  
NZ  
0800 396 669  
International  
+ 31 20 50 40 566  
Repair Center: You can send your defective product to a DYMO repair center (please see the above-  
mentioned conditions 1 and 2 on how to send a defective product). The address of your nearest DYMO repair  
16  
 

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